Many clients want to update content on their sites to keep the information fresh without the hassle of using an HTML application or calling upon an outside resource. So what is the best way to determine if you need a CMS? The first rule of thumb is to look at the frequency you expect to update certain types of content within your site. It's not uncommon for a CMS to be implemented for sections involving press releases, articles and white papers, investor relations, classes and seminars or directories of employees.
Whether a CMS is required is dependent in large part upon your type of business. Many manufacturers, such as Thermos, had a need to update all of their product lines through a CMS on a regular basis. In addition, they needed the ability to showcase products seasonally from their home page, add and remove entire product lines and dynamically generate brand focused content. The system we created for them allowed for all of these changes and resulted in a site that remains fresh and relevant.
The costs to implement a CMS can vary greatly depending upon the type of content involved. While text changes are relatively simple, some sites require the ability to swap out imagery, animation or video. In more extreme cases, a CMS may be necessary that can dynamically generate links, pages and sub-pages on the fly.
Whatever your content management needs are, it's best to look at three key factors when determining your need for a CMS:
-How often do you really need to update a certain section? If the answer is daily or weekly, then a CMS may be the right solution. If it is less frequent, consider having a staffer make the updates using a HTML editing application or using an outside resource.
-What are the costs associated with the implementation of a CMS versus paying for maintenance and updates by an outside provider?
-What are your internal staffing requirements and what level of commitment can your organization make to the use of the CMS? Be sure that the CMS will be utilized and that information really can be updated in a timely manner by your own staff.
By taking these points into consideration, you can best determine the value of a CMS.